Best HR Onboarding Software For Your Business In 2023

Managing human resources can be tough. However, out of all the responsibilities of HR, onboarding is one of the most vital and challenging tasks. 27% of organizations say that onboarding employees on time are their most difficult recruitment challenge. Plus, companies that are adept at onboarding achieve 2.5x better financial performance. That’s where HR software comes to the rescue.

It helps facilitate a smooth transition for new hires, streamline the onboarding process, and automate tedious tasks (paperwork, providing easier to gather electronic signatures, necessary access, etc.). This is one of the reasons why the HR software market is growing at a staggering rate. The global human resource management industry is predicted to reach $38.17 billion by 2027 and grow at a CAGR of 11.7% from 2020 to 2027.

12 Best Hr Onboarding Software :

Whether buying HR onboarding software for the first time or looking for a switch, you’re at the right place. 

1.BambooHR

With more than 21,000 customers, BambooHR is one of the best onboarding software. When it comes to HR onboarding, it enables you to focus more on creating better first days for new hires than completing the formalities. It makes gathering electronic signatures and setting up welcome emails and IT checklists easier. Plus, you can automatically send onboarding tasks to new hires, which they can complete at their pace. 

Key Features

• Mobile hiring app

• Applicant tracking system

• eSignatures

• Time tracking

• Payroll 

• Employee records

• Workflows and approvals

• Reporting and analytics

• Employee satisfaction

• Performance management

Pricing:

BambooHR provides a custom quote based on your requirements. 

2.JazzHR

JazzHR is an hr onboarding software for small businesses that helps you source candidates, screen applications, and onboard new hires efficiently. It allows you to personalize your processes and create customizable assets to enhance the candidate experience. JazzHR lets you digitize the offer management process and automate new hire onboarding to prevent them from leaving even before they join. You can minimize paperwork by replicating and customizing templates. Plus, you can pre-populate your offers with information like salary, start date, and job title to shorten your onboarding process. 

Key Features:

• Personalized offer letters

• Document storage

• Mobile-friendly paperwork

• Pre-populate your offers

• Automate eSignatures at different stages of the onboarding process

• Integrate your email tools to stay atop candidate communications

• Recruiting reports to speed your time to hire

Pricing:

Starts from $39 per month

3.Zoho Recruit

Zoho Recruit is one of the best onboarding software that provides end-to-end hiring solutions for corporate HRs and staffing agencies. It helps streamline the hiring process and ensures shorter time to fill the positions. When you hire a candidate, you need to change the candidate management permission to convert as an employee to make onboarding a hassle-free process. Zoho Recruit integrates with several Zoho and third-party applications, enabling you to streamline your workflows.

Key Features:

• Referral portal

• Multiple job postings

• Resume management

• AI to select the right talent

• eSignatures to fasten onboarding

• Candidate portal

• Applicant tracking

• Automate your recruitment process based on pre-defined criteria

Pricing:

Starts from $25 per recruiter per month

4.ClearCompany

ClearCompany is a talent management system and Hr onboarding software that helps improve hiring, onboarding, performance, and engagement. Its easy-to-use, intuitive interface provides a great onboarding experience and enables new hires to complete desired tasks electronically. You can even manage all their physical assets needs (like a laptop) from one centralized database. It ensures compliance with automated I-9, W-4, state tax, and other required forms that can be securely stored on the platform. 

Key Features:

• Device and equipment management

• Compliance and I-9 management

• Auto-fill technology to reduce errors

• WOTC, verifications, and background checks

• Automate onboarding tasks

• Bulk onboarding

• Payroll and HRIS integrations

• New hire goal setting

Pricing:

ClearCompany offers a custom quote to fit the unique requirements of each business. 

5.ZingHR

Zing HR is one of the best HR onboarding software out there. Its feature-rich interface combined with the power of artificial intelligence helps improve the decision-making process. Moreover, its automation capabilities help you save time while improving onboarding. It enables you to offer the same mobile-first, personalized experience to new hires that they are familiar with their daily life. You can choose and add the onboarding steps relevant to your organization and enable SLA-based tracking to offer the best possible experience across all touchpoints. 

Key Features:

• Workstation assignment

• Bank account opening letters

• Issue ID cards

• Onboarding procedures

• Streamline paperwork

• Learning management to increase employee retention

• Payroll management

• Support and SLA

• Talent and performance management

• Time, leave, and attendance management

Pricing:

ZingHR allows you to build a custom plan (based on the features you need). 

6.Freshteam

Freshteam is an HR onboarding software for growing businesses. It helps you manage hiring, onboarding, time-off, employee data, and HR workflows in one place. In addition, you can create multiple checklists to list all the tasks required for each role. With pre-built templates, you can send welcome emails to your new hires in a matter of seconds. You can even send multiple documents to be signed by new hires. You can even track who has signed and who has not. 

Key Features:

• Recruitment team inbox

• Career site

• Email integration

• Candidate application via email

• Custom hiring pipelines

• Resume parsing

• Multiple onboarding and offboarding checklists

• Integration with eSign software

• Pre-onboarding data collection and welcome kit

• Document sharing 

Pricing:

It has a forever-free plan. The premium version starts from $50 per month per 50 users. 

7.Qualee

Qualee is one of the leading HR onboarding software. It helps maximize your company performance when onboarding new employees by engaging them from day one to their last day. It lets you automate onboarding and engagement processes to increase the retention rate. Plus, its centralized calendar helps you prepare for events and share important dates. 

Key Features:

• Onboarding

• Microlearning

• Employee directory

• Feedback

• Insights

• Messaging

• Dynamic reporting

• Live chat support

• Customizable journey

• Forms and eSignature

Pricing:

It has a forever-free plan. The premium version starts from $3.99 per employee per month. 

8.BizMerlin

Designed for mid and large-size organizations, BizMerlin is an end-to-end HR onboarding software that lets you manage all the aspects of human resources. It includes hiring, onboarding, time & attendance, learning & development, and performance management. It makes onboarding a seamless experience for new hires. From training to getting them to sign the documents and sending automated emails, BizMerlin helps you do everything from a single platform. 

Key Features:

• Run background checks and e-verify

• eSign documents

• Send automated, customized emails

• Assign training to new hires

• Approve document uploads

• Manage candidates from different sources in one place

• Easy transition to welcome your new hire

Pricing:

BizMerlin offers a flexible pricing model. You will need to contact them for a custom quote. 

9.Zenefits

Zenefits Hr onboarding software has a simple, intuitive platform that makes it easy to manage people. It has all the features that you will need, including onboarding, payroll & benefits, org charts, and performance reviews. 

It offers self-onboarding for employees and visibility into every step of the onboarding process for admins. They claim that their customers have been able to complete new hire onboarding in under 10 minutes. 

Key Features:

• Custom compensation and benefits package

• Background check

• Auto-send offer letters

• Self-onboarding

• Org charts

• Company directories

• Add new hires to payroll and benefits

• Digital W’4s and I-9’s 

• Digital signatures

• Real-time data syncing

• PTO policies

Pricing:

Starts from $8 per month per employee. 

10.Boardon

Boardon lets you create a custom Hr onboarding software to impress your new hires and speed up the onboarding process. You can upload files, articles, YouTube videos, and other external materials. You can then create role-specific introduction plans by combining the content together. What makes it different from other platforms in this list is that it has a flexible payment model, meaning you pay only for what you use. You can add user information (name, email, and phone number) and send personalized invitations to all your candidates.

Key Features:

• Add users and send notifications

• Reports and statistics

• Text messages

• Activities or events for new hires

• Mobile-friendly portal

Pricing:

It has a forever-free plan. The premium version starts from $54 per month. 

11.Workable

The last best HR software on our list is Workable. It is an all-in-one hiring solution that helps you find and onboard the right candidate. It enables you to post to 200+ job sites in just a click. You can collaborate with hiring teams to evaluate applicants, gather feedback, and choose the best candidate. You can even automate tedious tasks like scheduling interviews and getting approvals. 

Key Features

• 200+ job boards

• eSignatures and offer letters

• AI-powered sourcing capabilities

• HRIS and Zoom integrations

• Branded career pages

• GDPR compliance

• Interview scheduling

• Hiring plan

• Reporting

Pricing:

Starts from $99 per month.

12.Jobsoid

Jobsoid is an Online Applicant Tracking System that offers a complete recruitment solution for all your recruitment needs. It comes with a host of features - each designed to simplify every step of your hiring process. From posting jobs on various job boards to managing the candidate applications you receive, from communicating with your candidates to collaborating with your team, Jobsoid provides a one-stop solution. Automate your hiring process with Jobsoid and switch to hassle-free recruiting.It allows users to create their own career site or page with a professional look that promotes their brand. They can also post job advertisements on social media and job platforms.

Key Features

• Advertising jobs on various job boards and social media

• Website and Facebook page integration

•  Customizable candidate application form

• Sourcing candidates using the Chrome Plugin and manual imports

• Campaign marketing (email) to your talent pool

•  Job-specific email address for automatic candidate assignment

• Shortlisting candidates faster with AI-based Smart Filter

• Customizable recruitment pipeline

• Managing candidate applications with tags and other filters

Pricing

Jobsoid offers transparent & affordable Pricing, and you can upgrade, downgrade or cancel your subscription anytime.

• Free Trial

• Lite Plan: $59/mo.

• Standard Plan: $119/mo.

• Pro Plan: $299/mo.

Conclusion

Employee onboarding is a crucial part of recruiting candidates. The better the experience, the higher the retention rate. The 12 tools mentioned above are the best HR onboarding software.