25 Best Billing Software & Online Invoicing Software for Your Business

Keeping records of business transactions is a vital function of accounting. The contemporary world is moving towards digitization, and so are the sales records of organizations. In contrast to the paper form, invoices are mostly presented digitally by the seller. The invoice and billing software serves this purpose. After all, digitized records are much easier to maintain and can be tracked down easily for sales made long ago.

According to an ACCA study, around 50% of C-level executives in accounting expect the development of intelligent, automated accounting systems to have the highest impact over the next three years.

Factors to Consider Before Choosing a Billing and Invoice Software

1. Ease of Use

While choosing billing software, always opt for a user-friendly interface with easy navigation. This will save you time and enable your non-tech-savvy employee to use it without much difficulty. 

2. Reliability

The software must have a good reputation and should be reliable. This is of utmost importance as the business is trusting the software with its confidential transactions.

3. Data Backup

It’s crucial to always have a data backup ready so that you don’t fear losing all your data in case of any technical glitch. 

4. Suitability

The business must purchase the software as per its scale of operations and suitability of the software.

List of the Best Invoice and Billing Software

1. Vyapar Accounting and Invoicing

Vyapar is a comprehensive GST-compliant accounting and invoicing software that enables its clients to produce detailed reports, oversee stock, and check business status. It acts as a database whereby all your bills can be stored for future reference. 

Features

• Creates quotations, estimates, and accurate GST invoice
• Shares detailed costs and taxes with the customers
• Automatically generates bills based on purchase and sales records
• Supports vendor management with features such as selection of vendors, cost control, etc.
• Keeps track of cash outflow and inflow like bank withdrawal, bank deposit, etc.

Pros

• Payment recovery system
• High data security 
• Rapid syncing between devices

Cons

• Complex UI 
• Not highly effective for medium or large scale operations

Pricing

• Free
• Basic: Starting at INR 599 for one year

2. Zoho Invoice

Zoho Invoice is an e-invoicing software that lets you design impressive invoices for customers. This user-friendly solution comes equipped with many advanced features like multilingual support, making it a popular choice. Besides, the software can send out payment reminders for the invoices overdue. It makes the whole billing and follow-up process a lot easier.

Features

• Automatically generates and shares professional invoices with your customers 
• All transactions are tracked on a single portal 
• Provides tailor-made invoices to the clients 
• Wider reach through availability in multiple languages
• Multiple templates available

Pros

• Scheduling invoices
• User-friendly
• Online payments

Cons

• Missing features on the mobile version
• Regular manual-update required

Pricing

• Free

3. Captain Biz

Captain Biz is an easy-to-use invoice and billing software that helps in managing the business smoothly. It comes with 100% compliance on GST. The software is based on a high-security system. It can be used for creating multiple customer accounts and billing databases.

Features

• Allows the organizations to record their sales and purchase on a real-time basis
• Provides the convenience of a mobile app
• Creates automated reports
• Provides sales tracking

Pros

• User-friendly 
• Easy integration of multiple stores

Cons

• Customization is not possible
• Unsupportive on iOS

Pricing

• Starter Plan: Free
• Growth Plan: Rs 499/month

4. TallyPrime

TallyPrime is a renowned business management software that takes care of GST, order processing, accounting, inventory management, banking, and payroll. It has users in more than 100 countries of the world.

Features

• Sends payment reminders to customers
• Keeps records of all your business transactions organized
• Carries out analysis of company sales
• Manages the list of employees who get paid

Pros

• Efficient multi-tasking 
• High data security
• Works as an audit tool as well

Cons

• Fewer features as compared to its competitors 
• Not suitable for large businesses 

Pricing

• Silver Rental: Rs. 600/month 
• Silver: Rs.18000 perpetually
• Gold Rental: Rs. 1800/month 
• Gold: Rs. 54000 perpetually.

5. Swipez Billing

Swipez Billing is a cloud-based billing solution that allows rapid financial transactions like collection of payments, automated payouts, etc. It organizes the expenses of the company.The software also allows its users to collect online payments, thereby increasing the speed of payment collection. 

Features

• Allows online payments to organization’s customers
• Acts as a centralized platform for various functions
• Efficient invoice management from vendors and customers

Pros

• High-efficiency
• Automation
• Strong customer support

Cons

• UI improvement needed for easy access to users
• Multiple complex functionalities 

Pricing

Swipez Billing has three plans available.

• One is free; 
• Second for Rs. 5999; 
• Third for Rs. 11999.

6. Busy Accounting Software

Busy Accounting software is an easy-to-use invoicing solution designed for small and medium businesses to achieve operational excellence. The software has over six lakhs users in more than twenty countries. It is quite popular for its clean and rich-looking dashboard.

Features

• Monitors the outflow and inflow of cash
• Real-time monitoring of the operations and errors
• Enables automated invoicing
• Managing the sales transactions

Pros

• Ease in tax compliance
• Faster operations due to smooth navigation.
• User-friendly interface

Cons

• Updates are extremely delayed
• Most suitable for GST only and not other e-commerce functions 

Pricing

• Basic- Rs. 9000( Single User), Rs. 22500 ( Multi User)
• Standard- Rs. 13500 (Single User), Rs. 33750 (Multi User)
• Enterprise- Rs. 18000 (Single User), Rs. 45000 (Multi User)

7. Spectrum Billing

Spectrum Billing is a gadget-friendly software designed for the retail sector for comprehensive billing solutions. The best feature of Spectrum is that businesses of any type or size can use it, catering to the needs of a large set of audiences. 

Features

• Manages customer relationships 
• Maintains and manages all the expenses
• Keeps a real-time record of inflow and outflow of goods
• Provides a strong product database
• Helps in generating quotation and estimates

Pros

• Feature-rich software
• Mobile responsiveness
• Offline access

Cons

• Complicated interface 
• Manual reconciliation required in some cases

Pricing

• The client receives price details upon inquiry.

8. Marg ERP9+ Billing & Invoicing Software

Marg ERP9+ billing & invoicing software is a user-friendly and adaptive software designed for organizations like retail, distribution, manufacturing, etc. Marg ERP software performs functions like budgeting, HR, and payroll for various kinds of users.

Features

• Keeps track of all invoices and helps with expense management
• Manages real-time record of inflow and outflow of goods
• Administers the suppliers, supply chain, and orders
• A GST-compliant solution that helps with tax management
• Ensures timely payment by maintaining payment schedules

Pros

• Inventory management
• User-friendly
• Customizable invoices

Cons

• Poor customer service

Pricing

• Basic: Rs. 8100 

• Silver Edition: Rs. 12600
• Gold Edition: Rs. 25200

9. Horizon ERP

Horizon ERP provides an integrated invoicing and billing software with inventory and account modules, fit to manage enormous invoices and SKU’s. Horizon ERP provides facilities like customer management, order tracking, processing, discounts, etc.

Features

• Performs the role of a general ledger
• Enables the cost and expense management 
• Manages the inflow and outflow of goods
• Helps in tracking the sales and their development
• Automates the invoicing process

Pros

• Auto backup
• Mobile responsiveness

Cons

• Customer support

Pricing

• Single PC License: Rs. 13806
• Three PC License: Rs. 27612
•  Eight PC License: Rs. 53690

10. HDPOS Smart Billing & Invoice Software

HDPOS Smart Billing & Invoice Software is a best-seller and user-friendly software with multiple features like Windows-based billing, inventory management, and accounting. It provides auto-entry of various kinds of accounting transactions that makes the process easier and quicker.

Features

• Enables automated billing and accounting entries
• Manages the sale and purchase of goods 
• Enables easy returns and refunds
• Available in various currencies
• Enables quicker revenue generation through e-payment facility
• Provides GST auditing and tax management 

Pros

• Moderately simple user interface
• Easy maintenance of supplier payments and receivables
• Flexible for customization

Cons

• Customer support is not reliable
• Report generation unavailable

Pricing

• Single Computer: Rs 13,000
• Cloud Setup: Rs 17,500
• Client Server: Rs 25,000 

11. QuickBooks

Quickbooks is a web-based billing software helping business owners make educated choices related to their finance from any area. The software is most suitable for small and medium-sized businesses.

Features

• Accounting is done by remote servers
• Generates automated invoices
• Links online transactions to the accounts 
• Generates reports for deep insights
• Manages the inflow and outflow of cash

Pros

• Allows tracking sales and expenses
• Instant report generation
• Professional estimates

Cons

• Reporting limited to accounting only
• No direct professional support available

Pricing

• Simple Start: $12.50/month ~ Rs 916
• Essentials: $20/month ~ Rs 1460
• Plus: $35/month ~ Rs 2560

12. Saral 

Saral is a touch-based integrated invoicing software designed to manage orders, discounts, and feedback for retail stores. It performs a wide range of functions, from accounting to generating reports. 

Features

• Maintains the product database efficiently 
• GST compliant software 
• Barcode integration
• Inventory management
• Purchase and supply order management

Pros

• Customization available
• Minimized errors
• Multiple report generation

Cons

• Available on Windows only 
• Best suited for small scale businesses only

Pricing

• Saral Bronze: Rs 7500 (Onetime)
• Saral Silver: Rs 15,000 (Onetime)

13. Refrens

Refrens is the best invoice generator as you can create unlimited invoices for unlimited clients without paying a single amount. You may generate a delivery challan, payment receipt, debit note, and credit note with just one click.

Features

• Free Unlimited Invoice
• Permission control
• Quick Easy Invoice
• Customization of Columns
• Email & Track Invoices
• Recurring Invoices 

Pros

• Free invoice generator 
• International Payment gateway
• User friendly

Cons

• You cant use it offline 
• Doesn't have a mobile application

Pricing

• Free
• Premium: $ 7 per month
• Premium Plus: $ 20 per month

Wrapping up

After carefully analyzing the top 13 invoice and billing software tools, businesses should identify their requirements. Based on the evaluation, organizations can choose their preferred software that best complements their operational needs.